Login for faster access to the best deals. Click here if you don't have an account.

Admin Assistant Full-time Job

7 months ago Human Resources Singapore 337 views
Job Details

Administrative Assistant duties and responsibilities include providing administrative support to ensure efficient operation of the office. Supports managers and employees through a variety of tasks related to organization and communication. Responsible for confidential and time sensitive material. Ability to effectively communicate via phone and email ensuring that all Administrative Assistant duties are completed accurately and delivered with high quality and in a timely manner. Rely on experience and judgment to plan and accomplish goals and a wide degree of creativity and latitude is expected.

Responsibilities:

  • Answer and direct phone calls

  • Organize and schedule meetings and appointments

  • Maintain contact lists

  • Produce and distribute correspondence memos, letters, faxes and forms

  • Assist in the preparation of regularly scheduled reports

  • Develop and maintain a filing system

  • Order office supplies

  • Book travel arrangements

  • Provide general support to visitors

  • Provide information by answering questions and requests

  • Generate reports

  • Handle multiple projects

  • Ensure operation of equipment by completing preventive maintenance requirements; calling for repairs; maintaining equipment inventories; evaluating new equipment and techniques

  • Maintain supplies inventory by checking stock to determine inventory level; anticipating needed supplies; placing and expediting orders for supplies; verifying receipt of supplies

  • Contribute to team effort by accomplishing related results as needed

  • Carry out administrative duties such as filing, typing, copying, binding, scanning etc.

  • Organize travel arrangements for senior managers

  • Write letters and emails on behalf of other office staff

  • Book conference calls, rooms, taxis, couriers, hotels etc.

  • Cover the reception desk

  • Maintain computer and manual filing systems

  • Handle sensitive information in a confidential manner

  • Take accurate minutes of meetings

  • Coordinate office procedures

  • Reply to email, telephone or face to face inquiries

  • Develop and update administrative systems to make them more efficient

  • Resolve administrative problems

  • Receive, sort and distribute the mail

  • Answer telephone calls and pass them on

  • Maintain up-to-date employee holiday records

  • Coordinate repairs to office equipment

  • Greet and assist visitors to the office

Requirements:

  • Proven admin or assistant experience

  • Knowledge of office management systems and procedures

  • Excellent time management skills and ability to multi-task and prioritize work

  • Attention to detail and problem solving skills

  • Excellent written and verbal communication skills

  • Strong organizational and planning skills

  • Proficient in MS Office

Administrative Assistant top skills & proficiencies:

  • Reporting Skills

  • Administrative Writing Skills

  • Microsoft Office Skills

  • Analysis

  • Professionalism

  • Problem Solving

  • Supply Management

  • Inventory Control

  • Verbal Communication

  • Office Administration Procedures

  • Typing Skills

  • Attention to Detail

  • Accuracy

  • Multitask

  • Telephone Skills

  • Teamwork

  • Discretion and Judgment

  • Patience
Company Description
WE! are a holistic creative collective with digital and social engagement as our core strength.
WE! are an energetic team made up from people of different cultures, skill-sets, inspirations and thinking.
WE! pride ourselves on innovations that achieves our clients’ business goals, and then some.